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Checklist for Employers Written Statements of Employment Particulars

Checklist for Employers Written Statements of Employment Particulars

03 Dec 2020

Matters to consider in a Written Statement of Employment Particulars

Employers are currently required until 5 April 2020 to provide employees whose employment is for more than one month with a written statement containing certain employment terms within two months after their employment started.

The Employment Rights (Employment Particulars and Paid Annual Leave) (Amendment) Regulations 2018 (SI 2018/1378) and the Employment Rights (Miscellaneous Amendments) Regulations 2019 (SI 2019/731) are coming into force on 6 April 2020 with changes as to when and to whom the statement must be given and what information the statement should include.

Employers will be required to give all employees who start work on or after 6 April 2020, a written statement containing the required statutory information on or before the date their employment begins and most of the information should be provided in a single document for example, a statement, a letter of engagement or a contract of employment.

From 6 April 2020, this obligation will be extended to workers as well as employees.

Here is a checklist of matters which employers should consider including in any written statement of employment particulars:

  • employer and employee names;
  • employment start date and the date the employee’s continuous period of employment began;
  • the length of any temporary or fixed-term work, if appropriate;
  • details of any probationary period;
  • job title and description of work;
  • hours of work and usual working days/ hours (include details if variable);
  • place of work, including terms relating to any work outside the UK;
  • amount of pay, method of calculation and payment interval;
  • any other benefits;
  • details of any training to be provided;
  • holiday entitlement and holiday pay;
  • terms relating to sick pay and incapacity;
  • terms relating to any other paid leave;
  • terms relating to pension and pension schemes;
  • notice period for termination by either side;
  • applicable disciplinary and grievance procedures.

If you require any specific employment law advice or assistance, please contact Yvonne Addy by telephone on 0207 486 5131 or by email or make an online enquiry here.


Please note this checklist is non-exhaustive. This blog was prepared on 15 January 2020. It is not intended to be advice and should not be relied upon as such.

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